WFUCD Constitution

Constitution of the Wake Forest University College Democrats

Effective: March 25, 2014

President: Erin Marshall 

Vice President: Sebastian Ivory

Past President: Mary McAuliffe

Preamble: The Wake Forest University College Democrats are the official Democratic student organization at Wake Forest University. As a subsidiary, and official chartered organization, of the Democratic National Committee, North Carolina Democratic Party, College Democrats of North Carolina, and the College Democrats of America, the Wake Forest University College Democrats (Also: WFUCD) will work to elect candidates befitting of the Democratic ideal befitting of the Democratic Party. We will strive to promote progressive ideals of equality, opportunity, prosperity, and justice.

Article 1: Name, Purpose, and Membership

Section I: Name: The official name of this organization shall be the “Wake Forest University College Democrats”.

Section II: Purpose: The purpose of the Wake Forest University College Democrats will be to engage more students in the political process through political activities at the local, state and national levels.

The four main goals of the Wake Forest University College Democrats will be to

  1. a)    To maintain an active membership
  2. b)   To educate the Wake Forest student body on the political process, and the philosophy of the Democratic Party.
  3. c)    To work with Democrats across the state of North Carolina to achieve the goals of the Democratic Party.
  4. d)   To decrease voter apathy among Democrats on campus, in Forsyth County, and in North Carolina.

Section III: Membership: The Wake Forest University College Democrats are an official chartered member of the College Democrats of North Carolina and College Democrats of America. Anyone may become a member of the Wake Forest University College Democrats regardless of sex, race, ethnicity, gender identity, national origin, religion, physical handicap, socioeconomic status, or sexual orientation.

Section IIIa. An active member of the Wake Forest University College Democrats is a member who has attended four College Democrats meetings in a semester, or 25% of all events and meetings, whichever is lower.

Section IV: Dissolution of the Wake Forest University College Democrats: The Wake Forest College Democrats may be dissolved upon a vote of 3/4ths of the Wake Forest University College Democrats Leadership Team as well as a 90% vote of at least 60% of the active membership.

Section IVa. The Wake Forest University College Democrats may not dissolve while in debt. Any debt must be resolved before the formal closure of the organization.

Section IVb. Any surplus funds after the closure of the organization will be determined by a majority vote of the Leadership Team of the former Wake Forest University College Democrats by a majority vote.

Section V: Chartering. The Wake Forest University College Democrats will maintain an active presence within the College Democrats of North Carolina (CDNC), as well as the College Democrats of America (CDA).

Article 2:  Leadership Team:

Section I: Leadership: The leadership team of the Wake Forest University College Democrats will entail of a President, Vice President, Communications Director, and a Programming Director. All past Presidents and Vice Presidents are ex-officio non-voting members of the Wake Forest College Democrats Leadership Team. The President and the Vice President may only miss two meetings, each semester, in order to maintain their positions, and the Communications Director and Programming Director may only miss four meetings, each semester, in order to maintain their positions.  Positions may be added to the Leadership Team via a vote of 50%+1 of the current Leadership Team. See section VI for Roles and Responsibilities of the Leadership Team.

Section Ia. The Leadership Team will meet at least twice a month, during election years(Presidential or Midterm). The Leadership Team will meet at least monthly during election off years. Regular attendance will be expected by all Leadership Team members. Meetings will be called at least one week in advance of the meeting.

Section Iai. The Leadership Team meetings will be called by the President of the organization, and will be presided over by the President, or in his/her absence the Vice President.

Section Iaii. In the event that the President does not call meetings of the Leadership Team in a timely manner, the Vice President may call for meetings with at least three days notice.

Section Ib. The Leadership Team will often work out issues between meetings over a group email.  Leadership Team members will be expected to respond to all emails asking for their opinion within three (3) business days.

Section Ibi. All members of the Leadership Team will be able to raise issues and motions to the Leadership Team. In the event of a disagreement by the Leadership Team, a vote will be held among the Leadership Team. 50% +1 vote determines the action of the Leadership Team.

Section Ibii. All budgetary matters will be solved via a majority vote of the executive board, with either the President or the Vice President in the majority.

Section II: Terms and Election: The terms of the above-listed roles are for one year and elections will be held at one of the first two meetings of Spring Semester. The president will announce elections at least ten days prior to the elections, and elections must be held within one month of the spring semester starting. A member of the leadership team will preside over the election. People may self-nominate themselves for any position on the Leadership Team. In the event that there is a race between more than three candidates, the outgoing Leadership Team may hold the right to screen the field through qualifying interviews (50%+1 vote of the Leadership Team). The field for each office will close three days before the election, and a list of all qualified candidates will be publicized to the membership. On the day of the election, each candidate will speak a length of time agreed upon by the presiding officer. In the event that the President is a candidate in a contested election, the Vice President will preside, and if the President and Vice President are both involved in contested elections, another member of the Leadership Team, or a designated active member, agreed upon by all candidates, may preside over the elections. Candidates must clear the 40% threshold in order to be officially elected. In the event that no candidate reaches 40%, the top two candidates will face off in a runoff election. Votes will be cast via the Australian Ballot, and will be counted by the Membership/Events director, with all candidates present.

Section III: Eligibility: Candidates are eligible for the presidency and the vice presidency after two semesters of active membership in the Wake Forest University College Democrats. Candidates are eligible for the Communications Director and Membership/Events Director positions after one semester of active membership in the Wake Forest University College Democrats.

Section IV: Impeachment: Upon the vote of 2/3rds +1 vote of the active Wake Forest University College Democrats, or a unanimous vote of the remainder of the leadership team, a Leadership Team member may be impeached due to not performing the duties of their elected office, or failing to meet the organizational attendance policy. An impeachment must be recommended by one member, and seconded by another, and a quorum must be held in order to impeach.

Section V: Appointment: In the event of a Leadership Team member being removed from office, the highest ranking member remaining will appoint an eligible member to fill the role, who then must be approved by a 50% vote +1 vote. The Leadership Team may make temporary appointments by a 50% +1 vote of the Leadership Team. These appointments may last for a period of one (1) month, by which the appointment must be approved by the general membership, or the appointee must step down.

Section VI: Responsibilities: Responsibilities of the Wake Forest University College Democrat’s Leadership Board are defined in Article 6. In the event of the President being incapable of fulfilling the duties of the Presidency, the Vice President will preside in the position of President. In the event that both the President and Vice President are incapable of fulfilling their duty, the President may temporarily appoint a member to preside in the position of President.

Article 3:  Creating, Modifying, and Suspending the Constitution

Section I: Suspending the Constitution: The Constitution may be suspended via a 50%+1 vote of the membership of the Wake Forest University College Democrats at any meeting. A Constitution may be deleted and removed upon a 2/3% +1 vote of the Wake Forest College Democrats.

Section II: Creating the Constitution: This document will become the valid Constitution upon the suspension and removal of the prior constitution and the vote of 2/3rds of Wake Forest College Democrats.

Section III: Amending the Constitution: This Constitution may be amended with a 2/3rds vote of the Wake Forest University College Democrats. Amendments may be submitted by any member of the general membership, and must be submitted one week prior to a vote on the amendment.

Article 4: Endorsements and Support

Section I: Primary Endorsements: The Wake Forest University College Democrats will not traditionally endorse in a contested Democratic primary. An exception will be made when a member motions to endorse in the primary and 3/4ths of the Leadership Team and 3/4ths of the general membership agree to the endorsement.

Section II: General Election Endorsements: After the Democratic Primary, the Wake Forest University College Democrats will endorse the candidate, which has received the Democratic Nomination automatically. In order to endorse an unaffiliated candidate, which the Democratic Party has not given its support to, a vote of 3/4ths of the Leadership Team and 3/4ths of the general membership is necessary.

Article 5: Meetings and Events

Section I: Meetings: Meetings will be held on a weekly basis during major election years (Presidential and Midterm). Meetings will be held on at least every three weeks during election off years. The President will preside over the meetings, though in the absence of the President, the Vice President will preside over the meeting.

Section Ia. All meetings will have written agendas, which will be decided on by the President, in collaboration with the Vice President. Records of meetings will held for two years from the date of the meeting.

Section Ib. All meetings will follow the bylaws set forth in this constitution and will be run via executive digression.

Section Ic. The President, and the Vice President, have the authority to call for meetings of the College Democrats.   

Section II: Philanthropy: The Wake Forest University College Democrats will participate in at least one event per semester for a cause larger than the Democratic Party. This event will be used to create good will within the Winston-Salem/Forsyth County and Wake Forest community. This event will be planned by the Membership/Events Director, in collaboration with the President and the Vice President.

Article 6: Roles of the Leadership Team:

Section I: President:

  1. i) To prepare an agenda for and call all meetings of the College Democrats, in coordination with the organization’s Vice President.

 

  1. ii)  To serve as the presiding officer for all membership meetings and Leadership Team meetings for the Wake Forest University College Democrats

iii) To lead the Wake Forest University College Democrats in a direction befitting of the goals in Article 1.

  1. iv) To manage the budget of the Wake Forest University College Democrats, all reimbursements and expenses, in collaboration with the Vice President.

  2. v) Shall work with the Vice President in coordinating efforts of Wake Forest University College Democrats with any candidates or campaigns.

Section II: Vice President

  1. i) Act as a direct liaison with the Forsyth County Democratic Party, North Carolina Democratic Party, College Democrats of North Carolina and other Democratic organizations.
  2. ii) Inform the President and Leadership Team of developments among the prior listed organizations.

iii) Shall assume the duties of President, if the President resigns, or is removed from office.

  1. iv) Shall work with the President in coordinating efforts of Wake Forest University College Democrats with any candidates or campaigns.
  2. v) Assist the Membership/Events Director in planning events.
  3. vi) Shall assist the President however and whenever necessary.

vii) Shall lead independently of the President, when necessary, as long as interests do not go against the goals and interests of the Wake Forest University College Democrats

Section III: Communications Director

  1. i)  Shall coordinate the writing of Op-Eds for the Old Gold and Black, as well as the Winston-Salem Journal and any other publications.

 

  1. ii)   Will work on keeping Facebook and Twitter pages up-to-date, along with the updating and maintaining a Website for the Wake Forest University College Democrats

iii) Act as the Parliamentarian/Historian of the Wake Forest University College Democrats

  1. iv) Shall work with the Membership/Events Director to keep all current members informed of any events which the organization is holding.
  2. v) Will be in charge of marketing any Wake Forest University College Democrats event.

Section IV: Membership/Programming Director

  1. i) Keep an updated list of volunteers and stay in contact with them frequently
  2. ii) Coordinate volunteers for any projects, coordinating with the President and Vice President.

iii) To recruit new members to the organization through membership drives, tabling, and other measures deemed necessary.

  1. iv) Take attendance at meetings and keep an updated list of active members
  2. v) Shall work with the President and Vice President to organize a wide variety of events for the organization, which appeal to a wide swath of individuals. This includes anything from philanthropic events, social events, and political events.

Section V: Political Director

  1. i) Will work in coordination with the President and Vice President to maintain contact with local political candidates, organizations, and speakers.
  2. ii) Will collaborate with other political organizations on campus, such as Students for Education Reform, Gender Equality Allies, Gay Straight Alliance, College Republicans, No Hands, and Young Americans for Liberty.

iii) Will work to make sure that the Wake Forest University College Democrats maintain an active presence in the precinct (currently: 903).

Section VI: Past President: Any former president of the Wake Forest University College Democrats, in good standing with the organization, shall remain an ex-officio member of the Leadership Team, and shall give suggestions to the current Leadership Team about club actions going forward. Non-voting member of the Leadership Team.

Section VII: Past Vice President: Any former vice-president of the Wake Forest University College Democrats, in good standing with the organization, shall remain an ex-officio member of the Leadership Team, and shall give suggestions to the current Leadership Team about club actions going forward. Non-voting member of the Leadership Team.

Section VIII: Flexibility. These are the basic descriptions of the offices for the Wake Forest University College Democrats. If necessary, more offices will be added. The descriptions of the roles are fluid based on the strengths and weaknesses of those in those roles. The Wake Forest University College Democrats believe that there is a niche for everyone, and it is important for every person to play towards that niche. In order to have the most effective organization possible, there will be heavy coordination between members of the Leadership Team. The Leadership Team all have the same goals for the organization.

Article 7: Communications

Section I: The Wake Forest University College Democrats will actively maintain a website, twitter page, and Facebook page, which will have the contact information of all executive members, as well as this document.

Section II: Email communications to the organization will be prepared by the Communications Director, under typical circumstances, but the President and Vice President may also use the listserv for club related emails. All emails must be approved by either the President or the Vice President of the Wake Forest College Democrats.

Article 8. Quorum

Section I. A Quorum will be described as ten members, or forty (40%) of the active membership, including three quarters of the current Leadership Team, whichever is higher.

 

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